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MS Word - Table Continued on Next Page

Permalink: http://paul.us2uk.eu/?x=entry:entry170628-173632

I frequently find myself in the situation where a table needs to break onto the next page but there’s no in-built method (that I can find) to display a message informing the reader that the table they’re looking at has some more rows, and that they’d better scroll down a bit to see them, so this is how to add a “Table continued on next page” message in Microsoft Word (or any other Word processor).

Microsoft Word - how to add a "Table continued on next page" caption to a table break

While it might be possible to write some fancy VBA code to do this sometimes the solutions to such problems are most easily solved by actually typing the message yourself, in the course of applying the finishing touches to your document.

Aside from helping the reader it adds a nice touch which will help to lift your document out from the crowd.

The way I did it was to simply add a new row and set the borders to make it look as though the text was magically placed there by some hidden feature or script - but it was nice and low-tech.

Depending on the formatting of your tables you may need to experiment a little because, in my case, just trying to insert one row created a problem with trying to get the row borders lines to play nice. You may also find that your row heights will cause your split to appear in not quite the same place as you intended:

Microsoft Word - breaking a table across pages, and letting your readers know about it!

In the end I resorted to adding TWO rows, which I hope you can see in the image below. This had the effect of nudging the offending row onto the next page and making all the border lines look the part:

Microsoft Word - breaking a table across pages - sometimes two rows are better than one!

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Support our caregiving

Support our caregiving

If you found anything on this site of use, interesting, or even mildly amusing then please consider dropping a few pennies in the jar to help us to take care of our disabled son who contracted encephalitis in 2007 at the age of 6 and who is now confined to a wheelchair. He is getting bigger as his mother and I get older, imagine that, please. Every penny we collect goes towards his upkeep, and towards his future care requirements.

Thank you.