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How to delete blank lines in a Word document

Permalink: http://paul.us2uk.eu/?x=entry:entry131209-112713

If you copy and paste a large amount of text from a web page to a Word document you may find that there are a lot of blank lines inserted between each paragraph. There are a number of ways to delete these lines but the simplest is to use Word’s built in find and replace function.

With your document open press Ctrl+H to open the replace tab of the find & replace function dialogue box then type ^p^p in the “Find what” field, and ^p in the “Replace with” field, then click the “Replace all” button.

What is happening here is that you’re replacing all double paragraph commands with one - the paragraph commands can be viewed if you click the pilcrow (¶) button on your toolbar.

In case you also need to move trailing or leading spaces to paragraphs in a Word document, then this is also a useful solution to remember.

Replacing either ” ^p” (space+¶) or “^p ” (¶+space) with a single “^p” will take care of those unwanted spaces for you.

Simply removing spaces at the end of lines as described above is quite easy, but it won’t work in table cells. Please see this post for the solution to that problem.

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